Department: Human Resources
Reports to: HR Director
Industry: Recruitment / Staffing – Railway Sector

Company Overview:
The HR Compliance Specialist – Railway Vertical will play a key role in driving
end-to-end HR compliance across our railway staffing operations. Reporting directly to the HR Director.

Position Overview:
The HR Compliance Specialist – Railway Vertical is responsible for ensuring that all
workforce-related processes, documentation, certifications, and labour practices
comply with relevant railway, legal, and client-specific standards. Reporting directly
to the HR Director, this role will serve as the central point of contact for statutory
compliance, safety certifications, background verification, contractual
documentation, and audit preparedness across all railway-related recruitment
activities.

Key Responsibilities:
Regulatory & Legal Compliance
▪ Ensure adherence to labor laws, railway safety acts, and statutory mandates
specific to railway employees and contract staff (e.g., Factories Act, CLRA,
RDSO/IRSE compliance, health & safety laws).
▪ Monitor changes in railway recruitment-related compliance requirements across
domestic and international regions (as applicable).
▪ Maintain up-to-date records of licenses, insurances, labor registrations, and
contract employment obligations.

Candidate Documentation & Verification
▪ Oversee collection, verification, and maintenance of mandatory documents
including:
▪ Identity and address proofs
▪ Medical fitness certificates
▪ Background verification reports
▪ Education and professional qualifications
▪ Railway-specific certifications (PTS, IRSE license, RDSO approvals, etc.)

▪ Validate expiry dates and renewal timelines for time-bound certifications or
permits.

Internal Audits & External Inspections
▪ Conduct regular internal audits to verify documentation accuracy and policy
adherence.
▪ Prepare and present documentation for client audits, railway authority
inspections, and ISO audits (if applicable).
▪ Lead coordination for compliance during external assessments and respond to
findings and corrective actions.

Client & Project Compliance Liaison
▪ Interface with client compliance or HR teams to align company processes with
project-specific workforce regulations and onboarding protocols.
▪ Support workforce mobilization by ensuring readiness and compliance for all
deployed candidates.