You'll work directly with the founder, managing schedules, coordinating with internal and external stakeholders, and keeping the business engine running smoothly. This is a high-trust, high-responsibility role. You're not just managing time- you're protecting bandwidth, pushing outcomes, and helping drive strategic execution.

Key Responsibilities

1. Calendar ownership: Manage, prioritize, and optimize the founder's calendar across meetings, calls, events, and travel. Block distractions, plan deep work slots, and ensure prep time before critical meetings.
2. Communication management: Draft and respond to emails, WhatsApp messages, and DMs professionally. Prepare talking points and quick briefs for meetings. Communicate on the founder's behalf when required.
3. Follow-up & execution tracking: Keep track of internal tasks, decisions, and follow-ups across multiple projects. Chase deliverables from the team and external partners. Build daily/weekly trackers that help things move forward.
4. Travel & logistics: Plan and manage travel, accommodations, events, and vendor coordination end-to-end. Handle last-minute changes smoothly
5. Research & pre-work: Create crisp briefing docs ahead of meetings- clients, partners, events, or pitch calls. Conduct basic business, competitor, or opportunity research as needed.
6. System building: Build templates, SOPs, and checklists that improve repeatability and reduce chaos. Help structure the unstructured parts of the business.
7. Confidentiality & discretion: Handle sensitive financial, strategic, or legal documents with full confidentiality. Maintain professionalism when exposed to private or personal matters.

Key responsibilities:

1. Verify and validate vendor invoices for accuracy, pricing, and required approvals.
2. Perform three-way matching between invoices, purchase orders, and goods receipts.
3. Enter invoices into the accounting/ERP system with correct GL codes and cost centers.
4. Handle vendor inquiries and resolve invoice or payment discrepancies promptly.
5. Prepare and process scheduled payment runs, ensuring timely and accurate payments.
6. Handle Vat coding and fixation of European invoices.
7. Knowledge of Accounting Tools and MS Excel formulas.
8. Review and process employee expense claims in line with company policies.
9. Support the month-end closing by preparing AP aging reports and posting accruals.
10. Manage end-to-end Accounts Payable activities.
12. Shift Timings- 12pm to 9pm ( IST)