Schneider Electric Pvt Ltd.

We are seeking a highly organized and proactive Executive Assistant to support our Vice President. The ideal candidate will be a skilled communicator, with strong organizational and time management abilities. This role requires a high level of discretion, attention to detail, and the ability to handle confidential information.

Responsibilities:

• Calendar Management: Manage the Vice President's complex calendar, scheduling meetings, appointments, and travel arrangements.    
•  Prioritize and coordinate meetings, ensuring optimal time management.
• Communication: Draft and proofread correspondence, including emails, memos, and presentations.   
• Communicate effectively with internal and external stakeholders, including senior executives,  clients, and partners.
• Event Planning and Coordination: Organize and coordinate meetings, conferences, and other events, including logistics, venue selection, and participant management.
•  Manage event budgets and ensure timely execution.
• Administrative Tasks: Handle administrative tasks such as expense reports, document preparation, and filing.
• Manage incoming and outgoing mail and correspondence.
• Team Collaboration: Collaborate with team members to ensure smooth operations and efficient workflow.
• Travel Arrangements:Book and manage domestic and international travel arrangements, including flights, accommodations, and visas.

Schneider Electric

Job Purpose:

We are seeking a highly skilled and professional Executive Assistant to provide comprehensive support to our leaders and team at our Bangalore center. The Executive Assistant will manage a wide range of advanced administrative and executive support related tasks and will be able to work independently within established guidelines. This position requires exceptional organizational abilities, strong interpersonal skills, and the ability to handle confidential information with utmost discretion.

 Key Responsibilities

• Coordinate and schedule meetings with internal and external stakeholders, managing logistics and ensuring all participants are informed.
• Co-ordination with vendors and procurement teams for agreements / contracts and onboarding of resources to the team.
• Coordinate travel arrangements, itineraries, and accommodation for executive team members and for top management when they are visiting Bangalore.
• Efficiently manage and maintain executive calendars, including scheduling meetings, appointments, and conferences.
• Collaborating with HR and Admin to organize employee engagement & welfare activities all year long.
• Planning and execution of various team and corporate events, whenever required.
• Raising purchase orders and following up for timely approvals.
• Prepare meeting agendas, materials, and presentations, ensuring the executive is well-prepared for meetings.
• Anticipate and prioritize schedule conflicts and proactively resolve them to optimize
• Attend meetings, take accurate minutes, and follow up on action items, ensuring timely completion.
• Manage confidential and sensitive information with the highest level of discretion and confidentiality.
• Content creation (Write-ups, Flyers, Invites, Presentations etc.)
• Maintain organization charts and internal mailing lists.
• Perform other administrative tasks as needed.

Ekincare

Job description:-

We are seeking an enthusiastic Executive Assistant (EA) who provides high-level administrative support to the CEO by managing schedules, facilitating communication, handling confidential information, and acting as a liaison between the executive and internal or external stakeholders. The EA ensures the executive's time is optimized and that day-to-day operations run smoothly.

Position -Executive Assistant To Chief Executive Officer

Responsibilities:-

• Calendar Management: Efficiently manage the executive's calendar, including scheduling meetings, conferences, and appointments while prioritizing conflicting needs.
• Travel Arrangements: Coordinate all aspects of travel, including flight bookings, accommodation, transportation, and detailed itineraries.
• Communication & Correspondence: Manage and respond to emails, letters, and phone calls on behalf of the executive, filtering inquiries and addressing issues as appropriate.
• Meeting Preparation: Prepare agendas, materials, and presentations for meetings. Take meeting minutes and track follow-up tasks.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
• Liaison Role: Act as a key point of contact between the executive and internal/external stakeholders, including clients, vendors, and team members.
• Document Management: Organize and maintain the executive's files, documents, and records.
• Office Management: Manage office supplies, equipment, and overall office operations as required.
• Event Planning: Assist in planning and organizing corporate events, team offsites, and executive-level meetings.

Work mode:This is a work-from-office opportunity in Hyderabad which includes working 5 days/week (Monday to Friday)